Do you own stock in Procter & Gamble?
Do you own stock in Procter & Gamble?
Wednesday September 23, 2020

If you or someone you know owns one or more shares of Procter & Gamble stock, you have a special opportunity to protect forests before the Tuesday, October 13th deadline. Please take five minutes now to vote in support of Shareholder Proposal #5.

Shareholder Proposal #5 “Report on Efforts to Eliminate Deforestation” is a shareholder resolution that would require P&G to present a plan for increasing its efforts to eliminate deforestation and forest degradation from its supply chains. For more about the resolution, see here or here. Passage of Proposal 5 will not end P&G’s sourcing of commodities that cause deforestation – but it will force P&G executives to make a plan to increase their attention to deforestation and to publicly disclose that plan, which is an important step.

When to vote:  The deadline is Tuesday, October 13, the date of P&G’s annual meeting.

How to vote: Locate your control number. You must have your control number to vote. Control numbers change each year and are not reusable. P&G’s 2020 control number is 16 digits, in the XXXX XXXX XXXX XXX format. Your control number can be found in your “Notice of Internet Availability of Proxy Materials” or in the Proxy Card/Voter Information Form found in your Proxy Statement, if you received a paper copy. This is provided to you by your bank or brokerage firm and should have been mailed or emailed to you directly. Emails were sent out on September 9, 2020.

4 Ways to Vote:

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OPTION #1: By Internet. You can vote via the Internet by following the instructions in the Notice or by accessing the Internet at www.proxyvote.com and following the instructions contained on that website. Go to ProxyVote.com. Enter your control number.

OPTION #2: By Phone. Call 800-454-8683. Provide your control number and vote “FOR” on Shareholder Proposal #5. In the United States and Canada, you can vote by telephone by following the instructions in the Notice or by calling (800) 690-6903 (toll-free) and following the instructions.

OPTION #3: By Mail. You can vote by mail by requesting a full packet of proxy materials be sent to your home address. Upon receipt of the materials, you may fill out the enclosed proxy card and return it per the instructions on the card.

OPTION #4: Attend in-person. The Procter & Gamble Company will be hosting a Virtual Shareholder Meeting this year. There is no option to attend in person. The meeting will be held on Tuesday, October 13, 2020 at 12:00 PM ET and shareholders of record will be able to vote and ask questions online during the meeting. If you would like to attend the virtual meeting and you have your control number, please go to www.virtualshareholdermeeting.com/PG2020 15 minutes prior to the start of the meeting to log in. Use your 16-digit control number provided in the Notice or proxy card to log into the meeting. If you do not have a 16-digit control number, you may still attend the meeting as a guest in listen-only mode. If you came through your brokerage firm's website and do not have your control number, you can gain access to the meeting by logging into your brokerage firm's website 15 minutes prior to the meeting start, selecting the shareholder communications mailbox to link through to the meeting and the control number will automatically populate. You will need your Control Number (which is printed above) to attend the virtual meeting. To attend the meeting, click here prior to the meeting start time to log in. Be sure to vote “FOR” on Proposal #5. If you experience technical difficulties, please contact the technical support telephone number posted on www.virtualshareholdermeeting.com/PG2020

If you’re having difficulty voting your shares:

1. Confirm that you are the shareholder of record, meaning you personally own one or more shares of P&G stock through a brokerage account. A shareholder of record is the one name of the person who is the registered owner of a security and who has the rights, benefits and responsibilities of ownership. The shareholder of record typically has shareholder voting rights and receives dividend payouts. If, for example, the P&G shares are in your spouse’s name, then your spouse – and not you – is the shareholder of record. Owning a mutual fund that contains P&G stock does not qualify you as a shareholder of record.

2. Confirm you owned the shares on the record date (August 14, 2020). The record date is the cut-off date established by a company in order to determine which shareholders are eligible to attend the AGM. The record date for this year’s AGM is August 14, 2020. If you purchased your shares after August 14, 2020, you are not eligible to participate. On or about August 28, 2020, P&G began mailing a Notice of Internet Availability of Proxy Materials (the “Notice”) to shareholders of record as of August 14, 2020, and P&G posted its proxy materials on the website referenced in the Notice.

3. Find your control number: Snail Mail. For those that opt for receiving hard copies, P&G mailed its shareholders a “Notice of Internet Availability of Proxy Materials” (the “Notice”) containing instructions on how to access your proxy statement for P&G’s Annual Meeting, vote your shares, and receive a paper copy of the proxy materials by mail. If not in your personal email, it may have arrived by snail mail, probably in September. Your Control Number can be found next to the label "Control Number" OR as shown in the example below. If you prefer to receive a separate copy of the proxy materials, please call us toll-free at (800) 742-6253 in the U.S., or inform us in writing at: The Procter & Gamble Company Shareholder Services, c/o EQ Shareowner Services, P.O. Box 64874, St. Paul, MN 55164-0874, or by email at www.shareowneronline.com click Contact Us under the Email section. We will promptly deliver a separate copy of the proxy materials in response to any such request. If, in the future, you do not wish to participate in householding, you should contact us at the above telephone number, address or email.

4. Find your control number: Email. Search your Email for “Procter & Gamble” and looking for an email from your brokerage firm. The email is sometimes called a “Notice of Internet Availability of Proxy Materials” or “Email notice of the Annual Meeting.” Mine looked like this: You may have received a notice (often referred to as a “Notice of Internet Availability of Proxy Materials”) from the financial institution that holds your P&G shares. Your Control Number can be found next to the field labeled "Control Number" within the body of your email. Check your personal email for notice of P&G annual general meeting. Mine was sent on September 9, 2020, to my personal email address from my financial institution, with a subject line of: "THE PROCTER & GAMBLE CORPORATION Annual Meeting" and a header reading: "Your Voice, Your Vote."

5. Find your control number: Last resort. If you did not receive your shareholder materials via email or snail mail, and your shares are held in the name of a broker, bank or other holder of record), you may have to get your shareholder materials through them. Please contact your broker, bank or holder of record directly. You may need to ask for the Proxy Department specifically.

NOTE: For Beneficial Shareholders (that is, your shares are held in the name of a broker, bank or other holder of record), please contact your broker, bank or holder of record directly. You may need to ask for the Proxy Department specifically. If you own shares of P&G stock through a mutual fund, you are not considered an individual shareholder, will not receive a notice, and are not eligible to vote.

Q: What is the difference between a “shareholder of record” and a “beneficial owner” of shares held in street name?

A: You are the “shareholder of record” for any P&G shares that you own directly in your name in an account with P&G’s stock transfer agent, EQ Shareowner Services. You are a “beneficial owner” of shares held in street name if your P&G shares are held in an account with a broker, bank, or other holder of record as custodian on your behalf, including shares held in the NA Plans or the UK and Ireland Plans. The broker, bank, or other holder of record is considered the shareholder of record of these shares, commonly referred to as holding the shares in “street name.” As the beneficial owner, you have the right to instruct the broker, bank, or other holder of record how to vote your P&G shares.

Q: How do I vote my P&G shares if I own them through a bank, broker, or other holder of record?

A: If your shares are held by a bank, broker, or other holder of record, you will receive voting instructions from the holder of record. Your broker is required to vote your shares in accordance with your instructions.

QUESTIONS? If you need help, please contact Jim Ace at Jim@Stand.earth or 360-734-2951 x 202.

Remember, please vote your shares by Tuesday, October 13!